VENDOR SPACE RENTAL AGREEMENT
December 8, 2018 at BUS (Bar Under the Sun)
THIS AGREEMENT is between “Vendor” and Women’s Entrepreneur Society of Corpus Christi (WES:CC) for participation in 2018 Holiday Gift Market (“Event”). This Agreement shall not bind WES:CC or Vendor until you sign this agreement below (the “Binding Conditions”). IMMEDIATELY UPON SATISFACTION OF THE BINDING CONDITIONS, THIS AGREEMENT SHALL AUTOMATICALLY BECOME AN EFFECTIVE AND BINDING CONTRACT BETWEEN WES:CC AND VENDOR.
This Agreement sets forth the entirety of the parties’ respective rights and obligations in connection with Vendor’s operation of a booth space at WES:CC located at BUS in Corpus Christi, Texas.
I. CREATION OF BINDING AGREEMENT
WES:CC – upon acceptance into the event – has conditionally approved you to operate a booth from 5 p.m. to 9 p.m. CST on Saturday, December 8, 2018. Set up is from 3:00 p.m. to 4:30 p.m. CST on Saturday, December 8, 2018. Breakdown is from 9 p.m. to 10 p.m. CST on Saturday, December 8, 2018.
To bind this Agreement and reserve a booth for the Term, Vendor must pay the required “Rental Fee” in the amount, manner and within the time frame set forth in the application.
WES:CC is not responsible for any sales tax associated with Rental Fee Payments or the sales of merchandise by the Vendor. Vendor is solely responsible for calculating and reporting all applicable sales tax on vendor’s merchandise. If the Vendor does not report sales tax properly WES:CC cannot be held responsible for any fees or charges. Merchant/vendor shall be solely responsible for obtaining as required by law or ordinance any health, sales and use tax, or other permits and licenses. Merchant/vendor shall be solely responsible for collection and remittance of any sales, use, excise, or other tax due on or arising from Merchant’s sales or other activities.
Method of Payment
WES:CC will send an Invoice upon acceptance. Vendor may remit the Rental Fee to WES:CC via credit card or PayPal through the WES:CC website.
The Space Rental Fees must be received by WES:CC within five business days from the time Vendor receives a Welcome Letter and Invoice in order to participate, although WES:CC may, in its sole discretion, accept a later payment pending availability. If the Term is sold out prior to receipt of payment of both Rental Fees, Vendor will receive a full credit.
Vendors are responsible for providing all booth materials needed to set up displays. WES:CC does not provide tables, chairs, tents, or any other items to vendors. All furniture and display items are the responsibility of the Vendor. Promotional materials, graphics, and other event marketing pieces will be provided to Vendors by WES:CC. Electrical outlets may be requested, but are only available upon Venue availability.
To cancel this agreement, written notice of cancellation must be received by WES:CC via email to firstname.lastname@example.org at least 15 business days before the show or else Vendor’s fee is forfeited. All cancellations more than 15 days before the show are subject to a $25.00 nonrefundable administrative fee.
II. MODIFICATION OF TERM
2.01 WES:CC may mutually agree at any time to extend or modify the Term. Any extension or modification must be agreed to in writing. This Agreement shall continue to govern any such extension or modification.
III. BOOTH SPACE
3.01 Assignment of Space. Following approval by WES:CC and payment of Rental Fees by Vendor, WES:CC shall grant Vendor one (1) 8x8 booth space ( 64 square feet) (the “Space”) unless otherwise noted. Vendor will be advised of the space location by Wednesday prior to Event day. Vendor acknowledges that the size, location, and configuration of the vendor spaces may vary. Vendor shall be obligated for creating any walls in accordance with the terms of this Agreement. WES:CC shall be entitled, in its sole discretion, to market, position and determine assignment of spaces to all vendors within the Event and approve any structures or walls created. Vendor hereby accepts all such determinations as final. Vendor may not exceed the footprint of Vendor’s designated Space.
3.02 Space Sharing. There is no transfer, assignment, sublicensing, subletting, or sharing of the Space to other vendors or any other third parties without prior written consent from WES:CC. In addition, vendor shall not market, display or sell merchandise of any third parties without written permission. In addition to any other remedies or recourse that WES:CC may have hereunder or at law, if merchandise being displayed is determined to belong to a party other than the Vendor, without prior written approval from WES:CC,, WES:CC shall be entitled to terminate Vendor’s rental and require that Vendor immediately vacate the Space and leave the Event.
3.03 Personal Property. Any objects of personal property left inside or outside of the Space will be discarded, at Vendor’s sole cost and expense. WES:CC will not be liable for any damage to or loss of objects or property left in these areas. Vendor is to keep the Space clean, at Vendor’s sole cost and expense, in a manner satisfactory to WES:CC and shall reimburse WES:CC promptly for all documented costs incurred in connection with the provision, installation and/or removal of furniture or other furnishings to be provided by WES:CC.
3.04 Parking. Vendor shall be solely responsible for observing all the parking requirements at BUS during the setup and access to the Premises, and Vendor accepts full responsibility for any parking violations or citations.
3.05 Use of Premises. WES:CC represents and covenants that the Premises in BUS are to be used for the purpose of Gift Market (“Event”), and for no other purpose without the written consent of WES:CC from 3:00 p.m. to 10 p.m. Saturday, December 8, 2018. BE ADVISED THAT IF VENDOR DOES NOT VACATE THE RENTAL SPACE BY THE DESIGNATED TIME A $50.00 LATE PENALTY SHALL BE CHARGED AGAINST THE VENDOR FOR THE COMMENCEMENT OF EVERY HOUR PAST THE DESIGNATED TIME.
3.06 Control of Premises. In renting the Premises, WES:CC does not relinquish the right to control the management of the Premises, to enforce all necessary and proper rules for the management and operation of same. This shall not authorize or empower WES:CC to direct the activities of Vendor or assume liability for Vendor’s activities.
3.07 Acceptance of Premises. Vendor agrees that Vendor has examined the Premises prior to the execution of this contract and is satisfied with the physical condition of the Premises for the Event. Vendor’s taking possession of the Premises for the Event shall be conclusive evidence of its receipt of the Premises in a safe, sanitary and sightly condition and in good repair, except for those unsafe, unsanitary and unsightly conditions or facilities not in good repair that Vendor provides WES:CC written notice prior to taking possession, and which WES:CC fails to reasonably correct.
3.08 Property left on Premises. WES:CC reserves the right after the termination of this Agreement to remove from the Premises all effects of Vendor remaining at Vendor’s expense. WES:CC shall not be liable in any way to Vendor on account of so removing and/or storing these effects.
3.09 Improvements to Premises. Vendor will not cause or permit any nails or any other things to be driven into any portion of the Premises, or cause or permit any changes, alterations, repairs, painting or staining of any part of the Premises or furnishings or the equipment thereof, nor permit to be done anything which will damage or change the finish or appearance of the Premises or the furnishings thereof. Subject to the ordinary wear and tear, Vendor will pay the costs of repairing (to its condition immediately preceding the occurrence of such damage) any damage which may be done to the Premises or any of the fixtures, furniture or furnishings thereof by any act of Vendor or any of the Vendor’s employees or agents or anyone visiting the Premises upon the invitation of Vendor including the patrons of the attraction or function for which Vendor hereby is leasing the Premises. WES:CC shall have the exclusive right to determine whether any damage has been done, the amount of the damage, and the reasonable cost of repairing it, and whether it is one for which under the terms of this contract, Vendor is to be held responsible.
3.10 Care of Premises. Vendor, at Vendor’s own expense shall keep the Premises in a safe, sanitary and sightly good condition, in good repair, and shall restore and yield the Premises back to WES:CC upon the expiration or termination of this Agreement in good condition and repair, ordinary wear and tear excepted. If the Premises are not so kept by WES:CC may enter Premises (without causing or constituting a termination of the privilege or an interference for the possession of the Premises by Vendor) and do all things necessary to restore the Premises to the condition required, including but not limited to, removal of signs, balloons, tape, and other things not removed by Vendor, its subcontractors, or their respective employees, invitees, or contractors charging the cost and expenses thereof to Vendor.
IV. MERCHANDISING & DISPLAY STANDARDS
4.01 Upon WES:CC’s approval, Vendor shall be entitled to commence set-up of its booth and display as set forth below. Vendor shall use its best efforts when constructing displays to minimize any disturbance to the other vendors operations. Further, Vendor shall be responsible, at its sole cost and expense, to repair any damage and disruption Vendor may cause to the Event or other vendor’s booths or operations. Vendor shall be considerate of their neighboring vendors when constructing displays and sets both in terms of creating displays that may obstruct sightlines in ways that are egregious or un-neighborly; as well, being mindful of the overall aesthetic experience of the Event in considering display, items, materials, props, etc. Displays will be limited to 8’ in height and items may not be hung from the ceiling.
V. VENDOR RESPONSIBILITIES
5.01 In addition to any other Vendor requirements or restrictions as set forth in this Agreement, Vendor must comply with the responsibilities set forth in the WES:CC Rules and Regulations included herein, as the same may be reasonably modified or supplemented by WES:CC from time to time. WES:CC shall not be obligated to enforce the Rules and Regulations against Vendor or any other vendor of the WES:CC Event or any other party, and F WES:CC shall have no liability to Vendor by reason of the violation by any other vendor or other party of the Rules and Regulations. If any Rule and Regulation(s) shall conflict with any provision in the body of this Agreement, such provision of this Agreement shall govern.
VI. USE OF TRADENAME; NAME; IMAGES; LIKENESS
6.01 Event Promotion. WES:CC shall be entitled to use the tradename, names, likeness, images and other media representations of Vendor and Vendor’s employees, agents and guests (“Vendor Parties”) for purposes of marketing and advertising the Event for WES:CC’s website, social media, print advertising, and in any and all media now or hereafter devised without any payment to Vendor or Vendor Parties. Vendor agrees on behalf of itself and the other Vendor Parties, that in connection with WES:CC’s advertising and marketing, WES:CC shall have the right to take and use photographic images, video footage, graphic images, and sound recordings of Vendor Parties at the Event.
6.02 Vendor Promotion. Vendor shall not be entitled to use the tradename, logo, names, likeness, images and other media representations of WES:CC and WES:CC’s employees, agents and guests for purposes of marketing and advertising the Event for Vendor’s website, social media, print advertising, and in any and all media now or hereafter devised without written authorization and consent of WES:CC.
7.01 This Agreement and the license hereby granted are subject to the limitations that upon the occurrence, at any time during the Term, of any one or more violation or breach of this agreement shall be considered a default. Upon the occurrence of any such events of default or breach of this Agreement, WES:CC shall have the option to pursue immediate repossession of the Premises, in which event Vendor shall immediately surrender the Premises to WES:CC, and any other remedy authorized by this Agreement and the law.
8.01 Vendor agrees to indemnify and hold harmless WES:CC its affiliates, officers, employees, and representatives from and against any and all losses, lawsuits, judgments, causes of action, costs, damages, claims (actual or alleged) and expenses resulting from claims for bodily injury, death, property destruction, or property damage arising out of or incidental to or in any way resulting from the acts or omissions, whether negligent or otherwise, of the Vendor, its employees, subcontractors, or agents, if any, in performance under this Agreement and the use of its Space at the Event and in the common areas of the Event during the Term.
8.02 Vendor agrees to defend, indemnify and hold WES:CC, its officers, agents and employees, harmless against any and all claims, lawsuits, judgments, costs and expenses for personal injury (including animal bites and death), property damage or other harm for which recovery of damages is sought, suffered by any person or persons, that may arise out of or be occasioned by Vendor’s breach of any of the terms or provisions of this Agreement, or by any negligent act or omission of Vendor, its guests, invitees, associates, employees or subconsultants, in the performance of this Agreement, involving the Premises, or while on the premises. In consideration for receiving permission to participate in WES:CC Trade Show, Vendor hereby releases, waives, discharges and covenants not to sue WES:CC, it's agents, volunteers, or officers (hereinafter referred to as RELEASEES) from any and all liability, claims, demands, actions and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by the Vendor, or any of the property belonging to the Vendor whether caused by the negligence of the Vendor or RELEASEES, or otherwise, while participating in such activity, or while in, on or upon the premises where the activity is conducted. Vendor elects to voluntarily participate in said activity, and to enter the above named premises and engage in said activity and is fully aware of the risks involved and hazards connected with said activity. Vendor voluntarily assumes full responsibility for any risks of loss, property damage, or personal injury, including death, that may be sustained by Vendor or any loss or damage to property owned by Vendor, as a result of being engaged in such activity, whether caused by negligence of Vendor or RELEASEES or otherwise.Vendor agrees to indemnify and hold harmless the RELEASEES from any loss, liability, damage or costs, including court costs and attorney fees, that they may incur due to participation in said activity, whether caused by or contributed to in whole or part by any action or failure to act, negligence, breach of contract, or other misconduct on the part of RELEASEES or otherwise.
8.03 Vendor is responsible to comply with the terms and conditions of the lease agreement between WES:CC and BUS. Vendor agrees to indemnify WES:CC for any and all violations of said lease agreement caused by Vendor.
VIV. LIMITATION OF LIABILITY
9.01 Vendor shall look solely to WES:CC’s leasehold interest in the Event and the proceeds thereof, for the recovery of any judgment against Vendor, and no other property or assets of WES:CC and its members, officers, directors, or affiliates shall be subject to levy, execution or other enforcement procedure for the satisfaction of Vendor’s remedies under or with respect to this Agreement. In no event shall WES:CC and/or its affiliates and/or their respective members, managers, officers, employees, agents, or representatives be liable to Vendor or any other person or entity for consequential, special, indirect, incidental, or punitive damages, costs, expenses or losses (including without limitation lost profits, loss of business, anticipatory profits and opportunity costs).
X. SUBJECT TO OVERLEASE; TERMINATION
10.01 In the event that at anytime during the Term (i) WES:CC is required to vacate the Event for any reason; (ii) WES:CC’s lease at the Event is terminated or expires for any reason; or (iii) the Event is substantially damaged by fire or casualty; then WES:CC shall be entitled to terminate this Agreement by providing not less than seven (7) days written notice to Vendor, whereupon Vendor shall be required to vacate the Space as of the termination date set forth in the notice. In such event, any monies theretofore delivered by Vendor to WES:CC for periods following the termination date, including, without limitation, the relevant portion of the Space Rental Fee, shall be promptly returned to Vendor following Vendor’s vacating the Space in accordance with this Agreement.
All notices, demands, consents, approvals, waivers or other communications which may or are required to be given by either party to the other under this Agreement (each, “Notice”) shall be in writing and shall be delivered by e-mail to email@example.com if to Vendor to the address or e-mail address specified in Vendor’s application. Either party may from time to time designate a different (or additional) address(es) for Notices to at least five (5) days prior Notice to the other party. Notices from WES:CC may be given by WES:CC’s attorney, and Notices from Vendor may be given by Vendor’s attorney.
11.02 Food and Beverage Concessions.
(a) No food or beverages not on the approved list of TX Cottage Law may be offered for sale by any WES:CC Vendor at the event. For a list of approved foods & beverages, see TX Cottage Law FAQ.
11.03 Personnel and Services. (a) Vendor must obtain approval in writing from WES:CC before placement and location of heavy equipment such as stages, large trucks, mobile rooms, camera and related gear within BUS. (b) Vendor is not permitted to post signs, banners, wires, advertisements, decoration or obstructions of any kind to extend from the ceiling, or across aisles, walks, streets, or buildings unless otherwise approved in writing by WES:CC.
(c) Vendor will provide at its own expense for the installation of all equipment and apparatus necessary to conduct the event.
(d) Vendor is responsible for set up and take down of all stage/lighting equipment unless leased from WES:CC.
11.04 Removal of Disorderly Persons, etc. WES:CC retains the right to remove from the Premises any and all such employees of Vendor and the right, with its officers and agents, including its police officers, to eject any objectionable person or persons from the Premises or any of its facilities; in the event of the exercise of this authority, Vendor hereby waives any and all claims for damages against WES:CC on account thereof.
11.05 Attorney’s Fees. If WES:CC is required to file suit to collect an amount owed under this Agreement for Vendor’s use of the Premises, WES:CC shall be entitled to collect reasonable attorney’s fees which it is agreed to be at least fifty percent (50%) of the principal amount together with any and all other expenses WES:CC may reasonably incur in the collection of such amount.
11.06 Amendments. This Agreement may be supplemented, amended, or modified only by the mutual written agreement of the Parties.
11.07 Successors. This Agreement shall be binding upon and insure to the benefit of WES:CC, its successors and assigns, heirs, executors, administrators, legal representatives, and shall be binding upon and insure to the benefit of Vendor, its successors, and to the extent that an assignment may be approved by WES:CC,
11.08 Electronic/Fax/PDF Same as Original. For purposes of negotiating and finalizing this Agreement (including any subsequent amendments thereto) any signed document transmitted electronically or as a PDF via email shall be treated in all manner as an original document. The signature of any party shall be considered for those purposes as an original signature. Any such electronic or PDF document shall be considered to have the same binding legal effect as an original document.
11.09 Passageways. No portion of the sidewalks, ramps, entries, corridors, passageways, vestibules, halls, lobbies, stairways, aisles, driveways, or access to public utilities of the Premises shall be obstructed by Vendor without prior written consent of the Manager. The doors, skylights, stairways, or opening that reflects or admits light into any place in the building, including hallways, fire hose cabinets, corridors, passageways, radiators and house lighting appurtenances shall not be covered or obstructed by Vendor without the prior written consent from WES:CC.
11.10 Assignment. Vendor shall not assign this Agreement, nor suffer any use of the Premises other than specified in this Agreement, without the prior written consent of WES:CC. Nor shall Vendor sublet the Premises without the prior written consent of WES:CC. If a sublessee is consented to, Vendor agrees to ensure that any assignee or sublessee will comply with all terms, provisions, covenants, and conditions of this Agreement. Assignment or subletting of this Agreement shall not relieve Vendor from any of its obligations under this Agreement.
11.11 Restriction on Certain Displays. Vendor agrees that it will not display nor permit its agents or sublessees to display in the Premises any drug paraphernalia. If WES:CC determines that drug paraphernalia is being displayed, WES:CC will cause the drug paraphernalia to be removed from the Premises.
11.12 Unlawful Use. Vendor agrees that every employer, agent, and sublessee connected with the purpose for which the Premises are rented shall abide by, conform to and comply with all laws of the United States, the State of Texas and all ordinances of the City of Corpus Christi, including but not limited to, the no smoking policy, and the requirements of the Police and Fire Departments, and will not do, nor suffer to be done anything on the Premises during the term of this Agreement, in violation of these rules, laws or ordinances. If Vendor is called to such violation, Vendor must immediately correct the violation.
11.13 Governing Law; Jurisdiction; Venue. This Agreement shall be governed by, and construed in accordance with, the internal laws of the State of Texas, without giving effect to any principles of conflicts of laws. The parties herein agree that this Agreement shall be enforceable in Corpus Chriti, Texas, and if legal action is necessary to enforce it, exclusive venue shall lie in Nueces County, Texas.
11.14 Force Majeure. If the (a) Premises or any portion thereof shall be destroyed or damaged by fire or other calamity so as to prevent the use of the Premises for the purposes and during the period specified in this Agreement, or (b) if the use of the Premises by Vendor shall be prevented by act of God, strike, lockout, material or labor restrictions by any governmental authority, civil riot, flood or any other cause beyond the control of WES:CC, then this contract shall terminate and Vendor hereby waives any claim against WES:CC for damages by reason of such termination except that any unearned portion of the rental fee due hereunder shall abate, or, if previously paid, shall be refunded by WES:CC to Vendor.
11.15 No Partnership. Nothing contained in this Agreement shall be deemed to constitute Vendor and WES:CC partners or joint venturers with each other.
11.16 Joint and Several Liability. If more than one Vendor is named under this Agreement, the obligation of all such Vendors shall be, and is joint and several.
11.17 Subordination. The Agreement is made subject to the provisions of the charter and ordinances of the City of Corpus Christi, as amended, and all applicable laws of the State of Texas.
11.18 Entire Agreement. This Agreement embodies the complete agreement of the parties hereto, superseding all oral or written previous and contemporary agreements between the parties and relating to matters herein, and except as otherwise provided herein cannot be modified without written agreement of the parties hereto attached to and made a part of this Agreement.
11.19 Authority of Vendor’s Agent. By executing this Agreement, Vendor’s agent affirms that he or she has been authorized by Vendor to execute this Agreement and that all representations made herein with regard to Vendor’s identity, address, and legal status (corporation, partnership, individual, etc.), are true and correct.
WES:CC AND VENDOR HEREBY ACKNOWLEDGE THAT THEY ARE NOT RELYING UPON ANY BROCHURE, RENDERING, INFORMATION, REPRESENTATION OR PROMISE OF THE OTHER, OR OF THE AGENT OR COOPERATING AGENT, EXCEPT AS MAY BE EXPRESSLY SET FORTH IN THIS AGREEMENT.